They can build on each others' ideas and work concurrently on the wall with markers and post-its. A huge advantage of in-person VSM events is getting people co-located in a room and having them brainstorm and produce a map together. So let's look at the challenges of running improvement events like this in co-located and remote work environments. And then using the current state, the future state, and the projects that you want to do, you would report out, and then would create an implementation plan for 90 days, 120 days, whatever the time period is. Then you select which of these improvements to make and think about what the future state map looks like after those improvements. And you might do some additional validation on some of these ideas, again using spreadsheets or hand calculations. And that's typically put on the map as a kaizen burst. With the analysis done, and based on the experience of the people in the room, we start identifying opportunities for improvement. Once a current state is done, there might be some hand calculations or perhaps some spreadsheet calculations for the key metrics like lead time, takt time, inventory & capacity, that help quantify areas of waste. Typically, post-it notes might be used for something like this. The team walks the value stream, if possible, collecting the data live, and then they create a wall map. A value stream charter is created in advance, so the goals as well as the start and end points of the map are clear for everyone. It's a physical event that starts with a wall mapping activity, with people gathered in a room.
Let's start with looking at the traditional VSM event and improvement cycle, something we have seen in many companies. For companies who have standardized on Google-based collaboration, a Google drawing based tool for remote VSM has been developed also. Our group has created a solution for VSM capture and analytics in this remote environment, leveraging Microsoft Teams and the Microsoft OneNote collaborative application. The ability to hold VSM events in a remote manner, (where its not possible to co-locate the team physically) has become increasingly important.
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